HSAS&F
HS Building Management manages keys for Magnuson Health Sciences, the Foege Building, ARCF, Health Sciences Education Building and South Campus Center.
- The Health Sciences key system is designed along departmental lines, rather than building geography. This ensures that a department’s key series opens only their own rooms.
- All space re-assignments, no matter how temporary, are to include re-keying to the new occupant’s key system.
- Health Sciences keys are University of Washington property and must be returned to the issuing department upon termination of appointment, employment or registration.
- When a key series is retired, it must be returned to Building Management for destruction.
Key Requests
Building Management processes all key orders for Health Sciences departments.
- Only a Building Access Coordinator (BAC) may order keys; including keys for equipment, furniture, lockers, etc.
- BACs may send requests to hsbuild@uw.edu; include key number, room number, and budget number.
- Building Management will verify key request information and assign sub-numbers.
- This information will be sent to the Lock Shop, for key cutting. Key orders are submitted once a week on Fridays by Noon.
- After the Lock Shop makes the keys, Building Management notifies the BAC that the keys are ready for pick up in T283.
- The UW Lock Shop charges $16 per key.
Rekeying a Room
To rekey a room, submit a work request to UW Facilities using one of the following options:
- UW Facilities online request.
- Call the UW Facilities Customer Care at 206-685-1900.
Once your request is submitted:
- UW Facilities will send a copy to the Lock Shop.
- The Lock Shop will contact Building Management for approval.
- If needed, Building Management will contact the Building Access Coordinator to verify the room and type of key wanted.
Master Keys
Departments
- General Health Sciences policy is that a department is assigned only three master keys for their key series.
- Master keys should be stored in secure places.
- Departmental master keys are audited annually by HS Building Management.
Building Management
- Building Management has a copy of all master keys.
- With proper identification and intent, a master key may be borrowed to gain access to a room, if no one in the department with a master key is available.
- This key must be returned within the same day.
- If lost by the person checking the key out, they are responsible for paying for the rekey of that department.