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Service Pricing

HSAS&F
Are you looking to learn more about our policies in Classroom Services? Visit our policies page.
Are you wanting to reserve a room or equipment? Fill out our request form.

Classroom Services Rate Categories

Rate Categories Starting Autumn Quarter 2019

UW activities supporting academic and/or instructional outcomes with faculty, staff and/or students in attendance exclusively. If your event requires a UUF Form to be completed through the Office of Special Programs, your activity is not eligible for the UW Academic Rate.

  • Course development activities
  • School, department, or program meetings
  • RSO/student government group meetings and internal events (if over 2 hours)
  • Internal training, development or fairs
  • Admissions-related activities for applicants of the University
  • Active recruitment activities (defined as events designed for potential applicants who would be eligible to apply to the University within one year’s time)
  • School orientations

UW-sponsored activities that are open to the general public.

  • Graduations
  • Public conferences, ceremonies, and events
  • Public performances
  • External training, development, fairs or camps
  • RSO/student government group public events
Events held by non-university (UW) groups and organizations.

  • Vendor shows
  • Game day events
  • Personal meetings
  • UW credit-generating courses with course numbers+^
  • Dissertation defenses with course numbers+
  • Self-sustaining, credit-generating courses with course numbers*^
  • Designated Interprofessional Education (IPE) groups and their events which map directly to HS Schools’ various accreditation requirements when meeting in general assignment classrooms and special event spaces*
  • RSO/student government groups meeting in general assignment spaces for 2 hours or less (requires billing information from group to be on file with Classroom Services)*
  • UW Benefits Office, WFSE, SEIU/UAW and Capital Projects groups*

*Equipment and labor fees still apply.
+ Labor fees still apply.
^ Course breakout sessions are defined as sessions directly related to course curriculum with course numbers where primary instructors or teaching assistants are present to provide course support. If a session is open to the public or requires the course to request a higher capacity room, it may not be deemed a course breakout by Classroom Services staff and a fee may be incurred.

Unless otherwise stated, courses, ect. will pay a fee under one of the existing rate categories for use of special event spaces.

Delivery Assistant: Equipment delivery by UW staff member or student (set-up/break-down not included).
Event Assistant: Equipment delivery, set-up/break-down and basic event support by UW staff member or student (when available).
Media Technician: Media specialist providing high-level technical support for equipment and connectivity assurance (when available). An After-Hours rate will be applied to support requests that occur during non-standard business hours.

Taxes & Overhead: Sales Tax (10.1%) and Institutional Overhead Charge (15.6%) are added to all cash, check and credit card transactions.

There is no charge attached to support calls for problems with installed in-room equipment owned by Classroom Services (unrelated to the set-up of an equipment reservation). 

 Labor Type UW Academic Rate UW Activity Rate Non-UW Activity Rate 
Delivery Assistant $25 $25 $35
Event Assistant $40 $40 $50
Media Technician $50 $50 $60
After-Hours Support $60 $60 $70
Short-Notice Fee $25 $25 $35

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For General Assignment Classrooms and Special Event Spaces in Health Sciences, Foege Genome, and South Campus Center.

Hourly Room Rates Starting Autumn Quarter 2019

Advance Notice: Requests must be made at least 21 days in advance. Requests not meeting this criteria will incur a short-notice fee.
Cancellation & Other Fees: See reservation policies for complete information on cancellation and fees.
Installed Equipment: Use of installed equipment is included in room rental rates.
Labor: Classroom Services staff are not required to be present for the duration of room reservations. Staff presence can be requested for a fee.
Multi-day Events: Events scheduled over multiple days receive a 25% discount on room rates if the following criteria are met:

  • Event spans over 2 or more days.
  • Room(s) are scheduled for 8 or more hours per day.
  • Multi-day event request is booked all at one time.

Taxes & Overhead: Sales Tax (10.1%) and Institutional Overhead Charge (15.6%) are added to all cash, check and credit card transactions.

All spaces in HSB, SCC and Foege are cleaned daily (M-F), but the state of cleanliness varies depending on the level of activity that occurs on a daily basis within our common and instructional spaces. In particular, for spaces marked with an asterisk, members of the public are free to utilize these common areas, even during reserved activities. Historically, members of the public have been generally respectful of event activities. Please be aware of these realities when reserving spaces in the Classroom Services inventory. To ensure the cleanliness of a space, customers can request an area be cleaned prior to an event. To do so, contact UW Custodial Services at careteam@uw.edu. A fee will be incurred for special cleaning requests.

Room Type (maximum 12 hours) UW Academic Rate UW Activity Rate Non-UW Activity Rate
GAC: 10-20 person capacity room $10 $15 $30
GAC: 21-30 person capacity room $20 $30 $45
GAC: 31-55 person capacity room $30 $40 $65
GAC: 56-482 person capacity room $40 $50 $85
SE: E Court Cafe (D210)* $25 $45 (minimum 4 hours) $65 (minimum 4 hours)
SE: Red Lounge (T469)* $40 $60 (minimum 4 hours) $80 (minimum 4 hours)
SE: Rotunda Foyer* $60 $95 (minimum 4 hours) $200 (minimum 4 hours)
SE: HS Lobby* $55 $90 (minimum 4 hours) $200 (minimum 4 hours)
SE: Vista Cafe* $75 $100 (minimum 4 hours) $200 (minimum 4 hours)
SE: Crow’s Nest (SCC 354) $50 $75 (minimum 2 hours) $100 (minimum 2 hours)
SE: Sub Crow’s Nest (SCC 254) $50 $75 (minimum 2 hours) $100 (minimum 2 hours)
SE: SCC 316 $60 $95 (minimum 4 hours) $200 (minimum 4 hours)
SE: SCC Kitchenette (SCC 316 D)* $15 $25 (minimum 2 hours) $45 (minimum 2 hours)
SE: SCC 3rd Floor Lobby* $50 $70 (minimum 4 hours) $180 (minimum 4 hours)
SE: SCC Portage Bay Area* $55 $90 (minimum 4 hours) $200 (minimum 4 hours)
SE: SCC Terrace* $55 $90 (minimum 4 hours) $200 (minimum 4 hours)
SE: SCC 221 (Active Learning Classroom) $75 $100 (minimum 2 hours) $200 (minimum 2 hours)
Video Conferencing Suite (T235) $50 $60 $85

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Daily Room Rates for Remaining Spring/Summer Quarters 2019

Room Capacity University Courses Rate UW Budgets (Including HS, UW, UWMC) Faculty, Staff, RSO, HS Student (billed directly rate) Non- UW Rate
10-20 person capacity room No Charge $25 $37 $113
21-30 person capacity room No Charge $35 $53 $158
31-55 person capacity room No Charge $45 $68 $203
56-482 person capacity room No Charge $55 $83 $248
Special event spaces are charged on a per-hour basis, min. of two hours and a maximum of 6 hours.

Room

Price Range

E-Court Cafe/D210 (-E Court HR) $20 – $113 hour
Red Lounge/T469 (-T469 Lounge HR) $25 – $180 hour
Rotunda Foyer (-I COURT ROTUNDA HR) $35 – $225 hour
HS Lobby (-HS LOBBY HR) $40 – $248 hour
A420 Special Event (-A420 HOGNESS SPECIAL EVENT HR) $50 – $270 hour
Vista Café (-VISTA CAFÉ/PATIO HR) $50 – $293 hour
Crow’s Nest/SCC 354 (-254/354 HR) $25 – $180 hour
Sub Crow’s Nest/SCC 254 (-254/354 HR) $25 – $180 hour
SCC 316 (-RR-316 or (-316 HR) $50 – $270 hour
SCC Kitchenette/SCC 316D (-CATERING KITCHEN HR) $10 – $45 hour
SCC 3rd floor Lobby (-3rd FLOOR CENTRAL LOBBY HR) $35 – $20 hour
Portage Bay Area (-PBA HR) $45 – $248 hour
SCC Terrace (-2ND FLOOR TERRACE HR) $45 – $248 hour
SCC 221 Active Learning Classroom $70 – $315 hour

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Daily Equipment Rates Starting Autumn Quarter 2019

Taxes & Overhead: Sales Tax (10.1%) and Institutional Overhead Charge (15.6%) are added to all cash, check and credit card transactions.
 
Equipment Type UW Academic Rate UW Activity Rate Non-UW Activity Rate
Anchor Speaker $45 $70 $95
Document Camera $45 $70 $95
Laptop (PC, MAC) $65 $90 $140
Portable LCD Projector $100 $150 $200
Overhead Projector $35 $40 $55
Tabletop Podium (no microphone) $15 $25 $35
Portable Screen $15 $25 $35
TV/DVD Player on Cart $50 $75 $100
Wired Microphone (handheld) $25 $30 $45
Wireless Microphone (handheld or lapel) $65 $90 $140
Event Chairs (stack of 10) $10 $15 $25
Whiteboard $15 $25 $35
Coat Rack $15 $25 $35
Directional Sign Standards $5 $10 $15
Easel $10 $15 $25
Portable Partitions $35 $40 $55
Tables (6ft, 8ft, 10ft) $10 $15 $25
Stanchion Pole $10 $15 $25
Stanchion Rope $10 $15 $25
Other      
Waste Containers $40 $40 $60
Course Casting $125 $150 $175

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Daily Equipment Rates for Remaining Spring/Summer Quarters 2019

 
Audio Visual  
Anchor Speaker $45 – $95
Document Camera $40 – $84
Laptop (PC, MAC) $61 – $128
LCD Projector (Portable) $135 – $283
Microscope, Binoc $21 – $45
Overhead Projector $18 – $39
Tabletop Podium (No Mic) $13 – $28
Screens (Portable) $15 – $32
Slide Advancer/Laser Pointer No Charge
TV/DVD Player on Cart (Digital Signage) $50 – $105
Wired Microphone (Handheld) $20 – $42
Wireless Microphone (Handheld or Lapel) $60 – $126
X-Ray Viewbox Unit Double $18 – $39
Furniture  
AV Cart No Charge
Chairs (Event Chairs) $10 – $21
Chalkboard, Whiteboard $12 – $26
Coat Rack $20 – $42
Directional Signage Standards $5 – $11
Easel $14 – $31
Easel with Paper $22 – $47
Portable Partitions $26 – $55
Stanchion Pole $8 – $18
Stanchion Rope $3 – $7
Tables (6ft, 8ft, 10ft) $10 – $21
Services  
After-Hours Support $60 – $126
Cleanup Fee $35 – $74
Labor: Delivery/Pick-up $16 – $53
Labor: A/V Support $30 – $63
Labor: Media Technician $35 – $95
Special Event Containers $36 – $76
Course Casting/Mediasite  
Course Casting/Mediasite Recording $125 – $262

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