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Service Pricing

HSAS&F
Are you looking to learn more about our policies in Classroom Services? Visit our policies page.
Are you wanting to reserve a room or equipment? Fill out our request form.

Classroom Services Rate Categories

Rate Categories Starting Autumn Quarter 2019

UW activities supporting academic and/or instructional outcomes with faculty, staff and/or students in attendance exclusively. If your event requires a UUF Form to be completed through the Office of Special Programs, your activity is not eligible for the UW Academic Rate.

  • Course development activities
  • School, department, or program meetings
  • RSO/student government group meetings and internal events with UW entities (if over 2 hours)
  • Internal training, development or fairs
  • Admissions-related activities for applicants of the University
  • Active recruitment activities (defined as events designed for potential applicants who would be eligible to apply to the University within one year’s time)
  • School orientations

UW-sponsored activities that are open to the general public.

  • Graduations
  • Public conferences, ceremonies, and events
  • Public performances
  • External training, development, fairs or camps
  • RSO/student government group public events
Events held by non-university (UW) groups and organizations.

  • Vendor shows
  • Game day events
  • Personal meetings
  • UW credit-generating courses with course numbers+^
  • Dissertation defenses with course numbers+
  • Self-sustaining, credit-generating courses with course numbers*^
  • Designated Interprofessional Education (IPE) groups and their events which map directly to HS Schools’ various accreditation requirements when meeting in general assignment classrooms and special event spaces*
  • RSO/student government groups meeting with other UW entities in general assignment spaces for 2 hours or less (requires billing information from group to be on file with Classroom Services). RSOs are always required to pay for special event spaces and/or for events that are open to the public. *
  • UW Benefits Office, WFSE, SEIU/UAW and Capital Projects groups*

*Equipment and labor fees still apply.
+ Labor fees still apply.
^ Course breakout sessions are defined as sessions directly related to course curriculum with course numbers that are being offered on the UW Time Schedule where relevant primary instructors or teaching assistants are present to provide course support. If a session is open to the public or requires the course to request a higher capacity room, it may not be deemed a course breakout by Classroom Services staff and a fee may be incurred.

Unless otherwise stated, courses, ect. will pay a fee under one of the existing rate categories for use of special event spaces.

Delivery Assistant: Equipment delivery by UW staff member or student (set-up/break-down not included).
Event Assistant: Equipment delivery, set-up/break-down and basic event support by UW staff member or student (when available).
Media Technician: Media specialist providing high-level technical support for equipment and connectivity assurance (when available). 

Taxes & Overhead: Sales Tax (10.1%) and Institutional Overhead Charge (15.6%) are added to all cash, check and credit card transactions.

There is no charge attached to support calls for problems with installed in-room equipment owned by Classroom Services (unrelated to the set-up of an equipment reservation). 

 Labor Type UW Academic Rate UW Activity Rate Non-UW Activity Rate 
Delivery Assistant $25 $25 $35
Event Assistant $40 $40 $50
Media Technician $50 $50 $60
After-Hours Support $60 $60 $70
Short-Notice Fee $25 $25 $35

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For General Assignment Classrooms and Special Event Spaces in Health Sciences, Foege Genome, and South Campus Center.

Advance Notice: Requests must be made at least 21 days in advance. Requests not meeting this criteria will incur a short-notice fee.
Cancellation & Other Fees: See reservation policies for complete information on cancellation and fees.
Installed Equipment: Use of installed equipment is included in room rental rates.
Labor: Classroom Services staff are not required to be present for the duration of room reservations. Staff presence can be requested for a fee.
Multi-day Events: Events scheduled over multiple days receive a 25% discount on room rates if the following criteria are met:

  • Event spans over 2 or more days.
  • Room(s) are scheduled for 8 or more hours per day.
  • Multi-day event request is booked all at one time.

Taxes & Overhead: Sales Tax (10.1%) and Institutional Overhead Charge (15.6%) are added to all cash, check and credit card transactions.

Classroom Services operational hours are 8am-5pm, Monday-Friday. During off-hours and on weekends, we are not able to offer the following services:

  • Room Set-Up/Break-Down
  • Operator Services
  • Event Support
  • Customer Service Support
  • Equipment Delivery

If you are planning a complex event that will occur after-hours, contact Classroom Services staff at crshelp@uw.edu to discuss your options.

Please note that the Health Sciences (HS), Foege, and South Campus Center (SCC) buildings are open to the public and rooms are utilized by UW faculty, staff and students in addition to non-UW community members. Due to this, Classroom Services cannot guarantee the condition of the spaces. While all of the spaces in HSB, SCC, and Foege are cleaned daily (M-F), room conditions can vary depending on the level of activity. In particular, for spaces indicated with an asterisk, members of the public are free to pass through these common areas, even during reserved activities. Members of the public are typically respectful of event activities. The following rooms are designated as flexible classrooms and have no default layout (SCC 301, SCC 342, SCC 346, SCC 348, SCC 350, HST 473, HST 530, HST 531). Although rare, it is possible to encounter missing or stolen furniture or equipment in rooms, particularly on the weekends or in the late evenings. If you are hosting an after-hours event, we recommend showing up early to ensure room conditions are satisfactory and to problem-solve, if necessary. If this occurs and your event is significantly impacted, please document the issue(s) via photo or video and send a brief statement of impact to crshelp@uw.edu. Classroom Services staff will contact impacted parties during regular operational hours.

To ensure the cleanliness of a space, customers can request an area be cleaned prior to an event. To do so, contact UW Custodial Services at careteam@uw.edu. A fee will be incurred for special cleaning requests.

General assignment spaces are prioritized for courses. Although rare, it is possible that events in these spaces could be relocated with short notice to accommodate the needs of a UW course. Classroom Services will do everything possible to find a comparable room replacement for events that are relocated.

Room Type (maximum 12 hours) UW Academic Rate UW Activity Rate Non-UW Activity Rate
GAC: 10-20 person capacity room $10 $15 $30
GAC: 21-30 person capacity room $20 $30 $45
GAC: 31-55 person capacity room $30 $40 $65
GAC: 56-482 person capacity room $40 $50 $85
SE: E Court Cafe (D210)* $25 $45 (minimum 4 hours) $65 (minimum 4 hours)
SE: Red Lounge (T469)* $40 $60 (minimum 4 hours) $80 (minimum 4 hours)
SE: Rotunda Foyer* $60 $95 (minimum 4 hours) $200 (minimum 4 hours)
SE: HS Lobby* $55 $90 (minimum 4 hours) $200 (minimum 4 hours)
SE: Vista Cafe* $75 $100 (minimum 4 hours) $200 (minimum 4 hours)
SE: Crow’s Nest (SCC 354) $50 $75 (minimum 2 hours) $100 (minimum 2 hours)
SE: Sub Crow’s Nest (SCC 254) $50 $75 (minimum 2 hours) $100 (minimum 2 hours)
SE: SCC 316 $60 $95 (minimum 4 hours) $200 (minimum 4 hours)
SE: SCC Kitchenette (SCC 316 D)* $15 $25 (minimum 2 hours) $45 (minimum 2 hours)
SE: SCC 3rd Floor Lobby* $50 $70 (minimum 4 hours) $180 (minimum 4 hours)
SE: SCC Portage Bay Area* $55 $90 (minimum 4 hours) $200 (minimum 4 hours)
SE: SCC Terrace* $55 $90 (minimum 4 hours) $200 (minimum 4 hours)
SE: SCC 221 (Active Learning Classroom) $75 $100 (minimum 2 hours) $200 (minimum 2 hours)
Video Conferencing Suite (T235) $50 $60 $85

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Taxes & Overhead: Sales Tax (10.1%) and Institutional Overhead Charge (15.6%) are added to all cash, check and credit card transactions.
Reserved equipment is for use on the main Seattle campus only. Equipment with wheels cannot leave the designated service areas of the Health Sciences Building, South Campus Center and the Foege Building. Equipment cannot be transported offsite to other locations.
 
Equipment Type UW Academic Rate UW Activity Rate Non-UW Activity Rate
Anchor Speaker $45 $70 $95
Document Camera $45 $70 $95
Laptop (PC, MAC) $65 $90 $140
Portable LCD Projector $100 $150 $200
Overhead Projector $35 $40 $55
Tabletop Podium (no microphone) $15 $25 $35
Portable Screen $15 $25 $35
TV/DVD Player on Cart $50 $75 $100
Wired Microphone (handheld) $25 $30 $45
Wireless Microphone (handheld or lapel) $65 $90 $140
Event Chairs (stack of 10) $10 $15 $25
Whiteboard $15 $25 $35
Coat Rack $15 $25 $35
Directional Sign Standards $5 $10 $15
Easel $10 $15 $25
Portable Partitions $35 $40 $55
Tables (6ft, 8ft, 10ft) $10 $15 $25
Stanchion Pole $10 $15 $25
Stanchion Rope $10 $15 $25
Other      
Waste Containers $40 $40 $60
Course Casting $125 $150 $175
Podium Key Replacement $15 $15 $15

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